Adding employees

Last updated - Jun 02, 2020 at 2:55PM

To add a new employee log in to the TIMEDOCK web portal and navigate to Setup > Employees and then click New. A form will appear asking for the following details:

Detail Required? Description
Name Required The name of the employee.
Payroll ID Required A unique reference code or number for your employee, ideally the same as the employee reference code from your payroll software.
Department Optional A department code attached to In/Outs unless overridden by a higher-level code, often used for payroll and reporting.
Normal rate Optional The regular hourly pay-rate of the employee.
Photo Optional A photo of the employee that will appear on printed ID cards.

Take me there

What are your top reasons for TimeDock?

  • Significantly streamline or simplify processes
  • Clamp down on accuracy and security
  • Reduce data entry (e.g. into Payroll)
  • Better support for scale / multiple sites
  • Put a stop to late or last-minute timesheets
  • We need new features / capability
  • We need to reduce costs (e.g. payroll leakage)

Which options best suit how you operate?

  • Kiosk / TimeDock machine
  • Mobile check-in App
  • Not Sure

Tell us about your organisation

  • What's your company name?
  • Where are you based? (Options: New Zealand, Australia, United States, Canada, United Kingdom, Other)
  • What's your industry? (Options: Agriculture, Automotive, Building & Renovation, Construction, Education, Farming, Engineering, Healthcare, Horticulture, Hospitality, Industrial, Joinery, Kitchens, Manufacturing, Retail, Services, Transport, Warehouse & Logistics, Other)
  • How many people will be docking in?

How do you track time today?

  • How are you recording time presently? (Options: Paper timesheets, Spreadsheet (Excel or Google Sheets), Mobile app timesheets, Desktop or web timesheet tool, Wall clock or punch clock machine, Mixed methods, Other)

Are you using a payroll platform? Yes / No

Please select your platform

Which features are essential?

  • Overtime calculation
  • Job / project codes
  • Activity / labour codes
  • Payroll export / integration
  • Multiple locations
  • Manager or employee sign-off

How can we contact you?

  • Name
  • Email
  • Phone Number
    • +1, +64, +61, +44 (options for various countries)

Preferred contact method

  • Email me
  • I'd like to schedule a call

Last question!

How did you hear about us? (Options: Google or search engine, Word of mouth or referral, Social media, Online advertising, Radio advertising, Review or comparison site, I'm an existing TimeDock customer, Other)

Thanks — we've got your details. We'll be in touch within 1 work day

Thanks for sharing that. While our team reviews your details, here are a few useful next steps.